---
title: "Workplace analytics"
url: https://doorjames.com/features/workplace-analytics/
language: en
updated: 2026-09-22
type: product
section: product
description: "Dashboards and reports on occupancy, check-ins, no-shows and cancellations – per location, floor and weekday. The basis for space decisions, demand-based cleaning and CO₂ reduction."
keywords: [workplace analytics software, office occupancy reporting, workplace analytics, occupancy dashboard]
translations: de=https://doorjames.com/de/funktionen/workplace-analytics/
formats: https://doorjames.com/features/workplace-analytics/index.md https://doorjames.com/features/workplace-analytics/index.json https://doorjames.com/features/workplace-analytics/index.jsonld
bookDemo: https://meet.doorjames.app/public-schedule/99469a6d66d20f7fdd5ee19182a8f8bd (30 min, Microsoft Teams)
---

# Measure occupancy, reduce space and cost

> Workplace analytics evaluates bookings, check-ins, no-shows, cancellations and visitor numbers and shows real occupancy per location, floor, area and weekday. Automatic reports, exports and multi-location comparison provide the basis for space decisions, demand-based cleaning and CO₂ reporting.

Bookings and check-ins create data. Door James turns it into statements you can use to justify leases, cleaning intervals and floor plans.

## Key facts

- **Metrics:** occupancy, check-ins, no-shows, cancellations
- **Granularity:** location, floor, area, asset, weekday
- **Reports:** automatic by email, export available
- **Multi-location:** comparison across all sites

## Features

- **Dashboard with live metrics** – Current occupancy, booking activity, check-ins, no-shows, cancellations plus visitor and meeting numbers at a glance.
- **Occupancy by weekday** – The pattern that drives property cost becomes visible: busy Tuesdays, empty Fridays – and the unused potential in between.
- **Multi-location comparison** – Sites can be viewed side by side; anomalies become visible before they turn into a lease renewal.
- **Automatic reports** – Recurring evaluations go automatically to facility management, HR or real estate.
- **Data export** – Usage and booking data can be exported and fed into existing BI reporting.
- **Demand-based cleaning** – Clean what was used. That measurably reduces cost and effort compared with fixed intervals.

## From booking to decision

Most organizations know their office space in square metres and their workforce in headcount – but not their actual simultaneous presence. That number is what drives property cost. Door James produces it as a by-product of daily operations: people who book, check in; people who check in are there.

Three kinds of statement follow. First, peak load: how many desks are genuinely needed on the busiest day? Second, the pattern: which areas are permanently empty and which permanently oversubscribed? Third, planning quality: how large is the share of booked but unused resources?

## Friday as a worked example

If the report shows 40 per cent occupancy on Fridays, that is just a number. Combined with floor space, rent and cleaning intervals it becomes a decision paper: consolidate areas, close floors on Fridays, reduce cleaning – or distribute office days differently. Door James supplies the evidence; the decision stays with you.

## Who it is for

- **For real estate and finance** – Reliable figures instead of estimates when space is renewed, reduced or consolidated.
- **For facility management** – Cleaning and service planning based on real usage instead of fixed intervals.
- **For HR and people teams** – A factual basis for hybrid work rules and team days instead of gut feeling.

## Frequently asked questions

### Are individual employees evaluated?

The evaluations target spaces and resources, not people. In addition, anonymization periods can be configured after which personal references are removed from the data.

### How does Door James know a desk was really used?

From the check-in. Without a check-in a booking stays a reservation; Door James distinguishes the two and shows the gap as a no-show rate.

### Can we move the data into our own BI system?

Yes, through exports. For automated transfers we discuss the available interfaces during the rollout.

### Do we need sensors?

No. Evaluation is based on bookings and check-ins. Sensor hardware is not part of the standard product.

## Help Center articles

- [Dashboard KPIs & Data Points](https://help-center.doorjames.com/hc/door-james/articles/1775573441-dashboard-kp_is-data-points)
- [Automatic Reports](https://help-center.doorjames.com/hc/door-james/articles/1775573692-automatic-reports)

## Related pages

- [Desk booking](https://doorjames.com/features/desk-booking/)
- [Pricing](https://doorjames.com/pricing/)
- [Security & hosting](https://doorjames.com/security/)

---
Door James by CGI · https://doorjames.com · doorjames.support@cgi.com