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  "title": "Desk sharing ratio",
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  "description": "The desk sharing ratio describes the relationship between available desks and employees, for example 0.7 for seven desks per ten people.",
  "summary": "The desk sharing ratio describes the relationship between available desks and the number of employees at a location. A ratio of 0.7 means seven desks for ten people. It is the central planning figure in space planning and should be based on measured attendance rather than estimates.",
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      "name": "Desk sharing ratio",
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    {
      "heading": "How the ratio is calculated",
      "level": 2,
      "text": "The formula is simple: available desks divided by the number of employees at the site. The difficult part is setting the target, because it has to cover peak load, not the average. A site with 50 per cent average attendance but 80 per cent on Tuesdays needs a ratio close to 0.8 – otherwise shortages appear exactly on the days teams want to meet."
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      "heading": "Why measured data makes the difference",
      "level": 2,
      "text": "In projects the ratio is often derived from a survey: how often do you plan to be in the office? Answers typically exceed real attendance. Booking and check-in data from a running system provides reliable values instead – in particular the distinction between booked and actually used desks. A pragmatic approach: start with a conservative ratio, measure for six to twelve months, then adjust per location. The same data later justifies decisions on space, cleaning intervals and office days."
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    "title": "Desk sharing ratio",
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    "url": "https://doorjames.com/glossary/desk-sharing-ratio/",
    "dateModified": "2026-09-22"
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