Interactive floor plan
Every location is modelled as a digital floor plan. Colours show free, occupied and reserved; one click books the desk.
Product
Desk booking on an interactive floor plan
Employees see free desks in real time on the floor plan, find their team and check in by QR code or automatically when they enter the building.
In short
Door James desk booking lets employees reserve desks through an interactive floor plan or a list view – on the desktop, in the iOS and Android apps or inside Microsoft Teams. Filters by equipment, a colleague finder, recurring bookings, booking on behalf of others and check-in by QR code or geofence are all part of the standard.
- Booking paths
- floor plan, list, favourites, AI suggestion
- Check-in
- manual, QR code, geofence
- Recurrence
- repeat bookings and team days
- Channels
- web, iOS, Android, Teams, smartwatch
What desk booking includes
Colleague finder
Employees see who is in the office and when, and book next to them – subject to individual privacy settings.
Equipment filters
Dual monitors, sit-stand desk, docking station, quiet zone: assets carry attributes people can filter by.
QR code check-in
Scanning the sticker at the desk confirms the booking. Without a check-in the desk is released after the configured grace period.
Automatic geofence check-in
Optional and voluntary. The radius is evaluated locally on the device; no location history is stored for it.
Booking for colleagues
Assistants and team leads book for others where their role allows it. Admins also book from the Admin Panel.
Rules and approvals
Lead times, maximum duration, quotas, whitelists and approval workflows are configured per area.
AI booking recommendations
Suggestions based on team presence, past bookings and live availability, with a visible reason.
Why a floor plan rather than a list
A list answers the question “is something free?”. A floor plan answers the question people actually ask: “where do I sit – and who sits next to me?” That is why the map view is at the centre of Door James. Each location is created as a digital twin during the rollout: floors, areas, zones and individual assets in their real positions.
Zones make structure visible without assigning fixed seats: a team gets a colour-coded neighbourhood and books freely inside it. Whitelists and blacklists control who sees and books which area.
Booking rules that match your desk sharing concept
Desk sharing rarely fails on technology; it fails on unclear rules. Door James models the usual levers directly: how far ahead can people book, how long can a booking run, how many days per week does a group get, does an area need approval, is a desk released automatically without check-in?
These rules can differ per location – important for organizations where one site runs a sharing ratio of 0.6 while another keeps assigned desks.
Bookings become decision material
Every booking, check-in and cancellation creates data that Workplace Analytics can evaluate: real occupancy per floor and weekday, no-show rates, peak days, unused areas. That is the difference between an assumption about space usage and a statement you can defend.
How it works
- 1
Plan the day
The employee opens Door James, picks a location and date and immediately sees which colleagues have already booked.
- 2
Pick a desk
On the floor plan or through filters – as a one-off or as a series for fixed office days.
- 3
Arrive and check in
On site a QR scan confirms the booking, or check-in runs automatically through the geofence. Without a check-in the desk is released.
Who it is for
For employees
A desk next to the team, without searching and without chat threads.
For office management
An overview of bookings, no-shows and bottlenecks across all locations.
For decision makers
Reliable numbers on real space usage as a basis for lease decisions.
Frequently asked questions
Are desks released automatically when nobody shows up?
Yes, if check-in is required. If the check-in does not happen within the configured window, the booking is cancelled and the desk becomes bookable again.
Does Door James track employee locations?
No. Geofencing is optional, requires explicit permission for location services and is evaluated on the device. Automatic check-in does not require storing a location history.
Can teams coordinate office days?
Yes. Door James supports teams, shows colleague presence and helps people book next to each other; Door James Meet additionally shares a read-only agenda link.
How do our floor plans get into the system?
Floor plans are uploaded during the rollout, bookable assets are placed on them and given numbering and equipment attributes. Afterwards your location managers maintain them in the Admin Panel.
Does booking work without installing an app?
Yes. The web app at wa.doorjames.app runs in the browser; native iOS and Android apps and the Teams app are optional.
See this module on your own floor plan
Thirty minutes with someone who works on the product. Bring your floors, your booking rules and the awkward case you think will break it.