The central metric
Simultaneous attendance on the peak day – it determines the number of desks needed, not the average.
Decide property cost with data, not assumptions
The question is rarely whether hybrid work functions, but how much space it actually needs. That has a measurable answer.
In short
For leadership Door James delivers two things: reliable data on real space usage as a basis for lease, consolidation and cleaning decisions, and predictable cost through a subscription per authorized user with no module pricing and no implementation fee.
- Basis
- measured attendance instead of surveys
- Cost
- EUR 2 per user per month, all inclusive
- Introduction
- no implementation fee
- Side effects
- cleaning and CO₂ based on real usage
The number that matters
Space decisions rarely fail for lack of will; they fail for lack of data. The decisive figure is not average attendance but simultaneous attendance on the busiest day. Planning by average produces shortages exactly on the days when collaboration is supposed to happen – and creates resistance to the whole concept.
A worked example
A site with 500 employees, 75 per cent attendance on the peak day, 12 m² per workstation and EUR 22 rent per m²: instead of 500 desks, 375 are needed. The difference of 125 desks equals 1,500 m² and roughly EUR 396,000 in annual rent. Licence cost for 500 authorized users is EUR 12,000 per year. Even with more conservative assumptions, the order of magnitude stays clear.
That calculation does not replace an analysis – it only shows why the data basis matters more than the licence price. The space calculator makes it traceable with your own numbers.
What remains after the decision
If space is reduced, the data basis remains the most important side effect: it also answers the next questions – on cleaning, opening hours, distribution of team days and whether the next location is needed at all.
Who it is for
The business case
Difference between current and required desk count, multiplied by area and rent, minus licence cost.
The side effects
Cleaning cost based on real usage, lower energy consumption, CO₂ arguments for sustainability reporting.
Frequently asked questions
How quickly does a reliable data basis emerge?
First patterns are visible after a few weeks; for seasonal effects and solid decisions six to twelve months are sensible.
Does it pay off for us?
A rule of thumb: if annual licence cost is below the value of the space saved, the introduction carries itself. The calculator gives a first estimate.
Which risks should we know?
The three most common: an over-ambitious desk sharing ratio, missing storage and an introduction without clear rules. All three are organizational, not technical.
What if we keep the space anyway?
Then the value sits in operations and experience: less searching, a more professional reception, plannable cleaning, and a better data basis for the next decision.
See it from where you sit
Thirty minutes on your own workflow rather than a feature tour – what you would have to do daily, and what would stop being your job.